A new patient searching "dentist Hastings" is anxious, often in pain, and reading for one thing above all: whether they'll be treated gently. That's what needs to be sitting at the top of your profile. I ask after every completed visit you hold a contact for, and every reply waits for your approval before it goes anywhere.
A full appointment book says nothing about whether new patients can find you.
Existing patients rebook because they already trust you, they're not out there checking your profile first. New patients do nothing but check. So a practice can be completely booked and still turn away everyone searching for an emergency appointment on a Sunday night.
Google factors review count and rating into how prominent your listing is. What's written in those reviews is the part that convinces the anxious searcher once they've found you.
A practice can be completely booked and still turn away everyone searching for an emergency appointment on a Sunday night.
This applies whether the practice is in central Hastings, Flaxmere, Havelock North, Clive, Taradale or Napier. Wherever the patient is, the same profile is doing the selling before the booking even comes in.
Most review tools assume you'll hand over posting entirely, which is fine for a café or a plumbing van. A health listing isn't the place for that. A drafted reply that accidentally confirms what someone was treated for, or that they're a patient at all, is a privacy problem a café reply will never have to think about.
What this does instead is the same request to everyone, sent after a completed appointment, in wording you approve once. Drafts thank the patient without confirming treatment details or patient status, and the practice reads and approves every reply before anything goes live. Posting on your behalf isn't offered here, on a health listing that stays with you.
No filtering by how the appointment went, that's what puts a profile at risk under Google's review policies, and I don't bend it for any industry.
Not a call centre. Not software you have to configure yourself. I set it up with your practice manager personally on the call, and if a patient is unhappy the practice manager is the one who gets the text before Google does. No lock-in, so if a month goes by and it hasn't earned its keep, you cancel it and that's the end of it.
Set up once with the practice manager. Nothing changes at the chair.
About 15 minutes with the practice manager. Nothing gets installed on the practice network.
Calm and plain, approved by you before a single patient receives it. Same wording for everyone.
You mark visits complete or send me a list, the same way you would for recalls. If your practice software exports a completed appointment list, bring a sample to the call and I'll look at whether it can feed in directly.
A complaint about pain, or a cost that wasn't explained, reaches the practice manager privately first. The patient is never prevented from posting publicly.
No filtering by how the appointment went. Every patient on the list gets the same message, and anyone unhappy can still post. That's what Google's review policies require.
One new patient who chose the practice down the road because your profile looked quiet is worth more than a year of this.
Fifty requests a month, SMS and email, private alerts and reply drafts. Comfortable for a small practice.
Book a Free 30-min CallUnlimited requests, the full dashboard and the local pack ranking tracker. Most practices still keep reply approval in house, and that's the right call.
Book a Free 30-min CallNo lock-in. Month to month, and you can stop any time.
Same system, same price. What changes is who approves the reply.
Book a free call and I'll walk through it with your practice manager, approval process included.